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The regulation to file online communication by the same obligations as letter post is still being disregarded by most companies. According to these regulations all documents that concern orders and invoices have to be saved for up to six years. Offences may have legal consequences. But how can these requirements be satisfied and how can one be sure that also co-workers act accordingly? The needed disc space in connection with missing organizational frameworks, are the most common problem and the reason why many companies disregard their archiving responsibilities.
The solution is to use Automatic Archiving Models that automatically save all E-Mails and relevant documents in a manner, where classification by certain topics, and fast access - even after years are given. With Oracle Collaboration Suite such an automatic Archiving Model can be easily set up. Oracle Collaboration Suite does not only consider E-Mails but all documents relevant in daily business.
E-Mails, calendar entries, Voice Mails and all documents, that come up in daily business are automatically saved in a data base. As long as the documents are accessed and are actively used, the data is managed by Oracle Content Services. The solution is up-gradable by PROMATIS Middleware Component (PMC) Content Management, with which a company-wide and –spanning data base-supported document management can be offered. All documents and records are made available world-wide in web-portals. The solution is flexibly up-gradable to a complete Knowledge Management System. |
